If you work from home, you know how important it is to have a designated workspace within your house. Whether you have extra space in your home to dedicate as an office space or simply pick a quiet corner in a kitchen, living or guest room, setting up an area where you can focus on work tasks is critical. This helps you clearly separate between your work and home hours, enables you to avoid distractions and maintain productivity, and even offers ergonomic benefits.
Whether your existing home office is in need of a refresh, or you’re setting up a workspace for the first time, we’ve rounded up a few of our favorite tried and true tech tools to help you get started.
Scanning tools for complete digitization
We’ve said it before and we’ll surely say it again, but clutter is one of the biggest factors hindering productivity and success in the workplace (and at home). Clutter in your workspace is a major distraction that competes for your attention, affects your ability to focus and process information, and even increases stress and anxiety. Before you can properly assemble any home workspace, you must first tackle clutter head-on. Powerful, easy-to-use scanners such as the ScanSnap iX100 and iX1500 digitize items in seconds, with OCR technology (optical character recognition) to automatically recognize data and generate keywords – helping you to identify, sort and file documents as you scan them. Once you digitize the invoices, bills, records and other files cluttering your home office, commit to going paperless from now on. Switch to digital billing and operations whenever possible and digitize new documents as you receive them.
A powerful shredder
An effective digitization strategy is, of course, incomplete without a way to rid yourself paper clutter. Having a shredder in your home office allows you to stay on top of your new paperless lifestyle with ease. Plus, it enables the entire family to keep their personal information properly disposed of and protected within the comfort of their own home. Depending on your household’s shredding needs, consider a powerful version that can handle a variety of materials including credit cards and other tough items, such as the Bonsaii EverShred.
A simple, user-friendly cloud storage solution
When taking your home office paperless, it’s critical to ensure you utilize a trusted cloud service to back up both personal and work documents. If you store digital files on your computer hard drive alone, you’re vulnerable to threats like a natural disaster, a crashed hard drive or even a data breach. Beyond security measures alone, cloud storage is also a vital step in your digital organization journey. When creating a cloud-based filing system, carefully name and organize files in a consistent manner, so the next time you’re searching for an important file, you’ll know exactly where to find it. Scanners within the ScanSnap line offer direct-to-cloud scanning compatible with software such as Evernote, Google Drive, Dropbox, Box and others.
What other tech and tools do you consider must-haves for your home office?