ScanSnap Squad Perspective on the ScanSnap Evernote Edition Scanner

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November 30, 2013
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ScanSnap Squad Perspective on the ScanSnap Evernote Edition Scanner

So many times in life, two of my favorite things come together to create tasteful bliss, chocolate fondue and strawberries, peanut butter and jelly, fried chicken and waffles (if you have never been to the south, you have to try this one). These combinations usually happen by mistake in the food world and create accidental wonders that rewrite food history.

Another set of my senses have recently been rattled, not by accident, not by a food creation, but by a technology pairing that I find equally as unique. This pairing combines two of my favorite pieces of tech that I use multiple times a day and at this point in my career could not do without, Scansnap and Evernote.

Yes, I have written several pieces about how easy it is to streamline your business using a ScanSnap scanner combined with Evernote to archive every single piece of paper in your life. I have helped several companies get on board with cloud archival of documents, helping them reduce their labor cost and reduce the storage rooms of paper they have become accustomed to, but never once did I even think that actually having to assist your software in organizing your digitized documents is an actual extra step that could be eliminated.

evernote-scansnap-e1380217395237Behold, the Scansnap Evernote Edition Scanner, the scanner that automatically bridges the gap between your physical documents and an automatically labeled and sorted digitized version. At first glance it looks like a ScanSnap iX500 scanner. It’s small, very small, and fits in any free corner on your desk. It’s cool, doesn’t look like a traditional scanner, it actually looks like a futuristic device. But wait a minute? Why is there an Evernote logo on this cool looking, space-saving device? Is this some sort of paid advertising or an easy way to remind me to use Evernote? I naturally use Evernote and don’t need to be reminded. Is there something deeper to this?

This scanner has all the hardware bells and whistles of a normal Scansnap scanner, the quickness of scanning documents, the double-sided scanning, the text recognition, the lack of paper jams (I have tried, trust me), the ability to scan multiple paper sizes in one batch, the ability to archive or send the document to Evernote, the wireless etc. In addition to these amazing features, it elevates these processes one step further. Thinking back to my 15,000 notes in Evernote, all the lonely nights I had at home with my scanner, scanning, labeling, archiving, then scanning again, over and over again, 15,000 times over – it all seemed too easy, but I did have to label and manually sort all 15,000 notes.

Well those are now days long gone.

This scanner automatically recognizes the difference between scanned documents and will automatically add a label to each as either a receipt, a photo, or a business card. The best part – it improves at labeling and filing the more you scan and makes a once extremely fast, mindless process even faster. While using the ScanSnap Evernote Edition, I find that my mistakes of mislabeling documents, or placing them in the incorrect folder, have now disappeared. I even get a confirmation that everything was filed away properly keeping my mind at ease. It even comes with a one-year subscription to Evernote Premium.

Now, not only do I not have to label my next 15,000 documents, the chance of future documents being mislabeled or incorrectly archived will never happen again. ScanSnap and Evernote never cease to amaze me even with the small tweaks. Just when I think, “How can they top this?” They do.

Patrick Albrecht
ScanSnap Squad, Small Business Expert